Program Officer – Grants Management

Program Officer – Grants Management

APOPO Mine Action Programme – Cambodia

APOPO is seeking a motivated and detail-oriented Program Officer – Grants Management to support and strengthen its Mine Action programme in Cambodia. This is an exciting opportunity for a highly organised and proactive professional with experience in grants management, donor compliance, project monitoring, and donor reporting within the humanitarian or development sector. The expected start date is 1 August 2026, subject to funding confirmation.

About APOPO

APOPO is an innovative, international non-profit organisation that uses the exceptional sense of smell of trained animals to detect landmines, tuberculosis, and other hazards. For more than 27 years, APOPO has been saving lives and creating sustainable change in post-conflict and high-risk environments around the world.

APOPO currently operates Mine Action programmes in several countries and works closely with national authorities, donors, and international partners to support humanitarian disarmament and land release activities.

Learn more at www.apopo.org.

Position Summary

The Program Officer – Grants Management will support the effective post-award management of APOPO Cambodia’s donor-funded Mine Action grants. The role is responsible for helping ensure that approved projects are implemented, monitored, documented, and reported in line with donor agreements, approved budgets, workplans, compliance requirements, and APOPO’s internal procedures.

Working closely with the Program Manager, Finance, Operations, technical teams, HQ, and APOPO’s Partnerships Team, the Program Officer will coordinate grant follow-up, track reporting deadlines and donor obligations, support high-quality donor reporting, monitor implementation progress and expenditure, and help identify risks, gaps, and required corrective actions.

Although the position is primarily focused on the post-award stage, the Program Officer will also support the development of new concept notes and proposals in coordination with APOPO’s Partnerships Team, ensuring that lessons learned and operational realities from ongoing grants inform future project design and planning.

This position is ideal for someone who is highly organised, analytical, and able to manage multiple priorities while maintaining strong attention to detail in a dynamic operational environment.

Key Responsibilities

  • Support the post-award management of donor-funded grants and projects
  • Coordinate donor reporting processes and ensure compliance with reporting deadlines and requirements
  • Coordinate inputs from programme, operations, finance, MEAL, technical teams, HQ, and external partners
  • Support the preparation, review, and editing of donor reports and project documentation
  • Track grant deliverables, indicators, workplans, budgets, and contractual obligations
  • Monitor implementation progress and expenditure against approved project plans and budgets
  • Support donor compliance monitoring and internal grant management procedures
  • Maintain grant files, reporting calendars, project documentation, and supporting records
  • Assist with donor communications, amendments, budget realignments, and no-cost extension processes
  • Contribute to proposal development, concept notes, and fundraising efforts
  • Assist with identifying risks, implementation gaps, delays, and corrective actions
  • Support donor visits, audits, meetings, and external reporting requirements

Required Qualifications and Experience

  • Bachelor’s degree in Business Administration, Finance, International Development, Project Management, Humanitarian Affairs, or another relevant field
  • Minimum three years of relevant experience in grants management, donor compliance, project monitoring, or donor reporting within an NGO, humanitarian, development, or Mine Action organisation
  • Experience supporting the post-award management of donor-funded grants, including implementation follow-up, reporting, compliance tracking, and coordination with programme and finance teams
  • Good understanding of donor regulations and compliance requirements, particularly for institutional donors such as the EU, US Government donors, UN agencies, and similar funding mechanisms
  • Experience working with MEAL frameworks, indicators, results monitoring, and donor reporting is considered an asset
  • Experience reviewing donor agreements, tracking grant deliverables, and supporting donor approval processes
  • Strong report writing, editing, and document management skills
  • Good understanding of budgeting principles, financial monitoring, and expenditure tracking
  • Strong analytical skills and attention to detail
  • Excellent organisational and time-management skills, with the ability to manage multiple grants and deadlines simultaneously
  • Strong communication and interpersonal skills, with the ability to work effectively across multidisciplinary teams
  • Ability to work independently, take initiative, and maintain regular coordination with management and support teams
  • Experience in the Mine Action sector is an advantage, including familiarity with IMAS, land release processes, EORE, or humanitarian Mine Action programming
  • Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook
  • Excellent written and spoken English required

Duty Station

The position will be based in Cambodia, with occasional travel to APOPO operational locations as required.

What APOPO Offers

  • An opportunity to contribute to a unique and innovative humanitarian mission
  • A dynamic and multicultural working environment
  • Professional growth and development opportunities
  • The chance to work alongside dedicated teams making a direct impact in affected communities

How to Apply

Please complete the application form and submit:

  • A CV/resume (in PDF)
  • A cover letter outlining relevant experience and motivation for the position (in PDF)
  • Contact details of at least two professional referees

The closing date for applications is 23 June 2026.

Only shortlisted candidates will be contacted.

Reference checks are part of our standard recruitment process. Referees will only be contacted with your prior consent.

APOPO’s commitment 

APOPO is committed to safeguarding people, animals, and communities. All staff are expected to uphold APOPO’s safeguarding policies and ethical standards. Background checks form part of the recruitment process.

APOPO is an equal opportunity employer and encourages applications from all qualified candidates, regardless of gender, age, ethnicity, religion, sexual orientation, or disability.

Apply here