Office Manager Belgium

About APOPO

APOPO is a non-profit organization that trains scent detection animals to save lives by detecting landmines and tuberculosis. Our innovative approach also addresses other humanitarian challenges such as illegal wildlife trafficking and rescuing people trapped under rubble after an earthquake. Our work is driven by thorough scientific research, a love for animals and their welfare, and a strong purpose to make the world a better place. Our passionate team makes a significant impact on communities worldwide. We are seeking a dedicated Office Manager to join the APOPO team.

About the role

As the APOPO representative in Belgium, you play a vital role in ensuring the smooth operation of our registered office. Beyond managing day-to-day office activities and administration, you provide essential HR support, such as supporting with recruitment, maintaining HR databases… Occasionally, you handle logistical matters such as overseeing international flights, and order placements for our programs. In addition, you serve as the key liaison with our Board of Directors and General Assembly, ensuring effective communication and collaboration. Your role also involves a bit of communication and fundraising within our region.

The role is part-time (maximum 30 hrs/week) and based at the APOPO office in Antwerp, Belgium. In this position, you ensure efficient workflow, statutory compliance, and effective communication both internally and externally. We seek a versatile individual for this multifaceted position, which is essential in driving APOPO’s mission forward.

Your profile 

You are:

  • Enthusiastic and purpose-driven.
  • In possession of at least a bachelor’s degree in a relevant field, with additional qualifications in HR management or administration being advantageous.
  • Experienced in the non-profit sector and have a high level of cultural sensitivity.
  • Experienced in office management, HR, legal document processing, and experienced in working with boards is an advantage.
  • Versatile, stress-resistant, highly organized, with strong multitasking abilities.
  • Proficient in written and verbal communication in both English and Dutch.
  • Integer and discreet when handling sensitive information.
  • Ideally reside within commuting distance of Antwerp.
  • Comfortable working both independently and as part of a team, with confidence in virtual meeting settings.

Please note that we are only considering candidates residing in Belgium and eligible to work under a Belgian employment contract. We are not recruiting internationally for this role.

We offer

You will receive a competitive salary, a 13th-month, meal vouchers, a commuting allowance, and the flexibility to work from home for a portion of the week. Most importantly, you’ll have the opportunity to work in a dynamic, mission-driven organization making a global impact.

How to apply

Send your CV, a 1-page motivation letter, and contact information for three references by Sunday, June 23rd at the latest.  Due to the volume of applications we receive, only shortlisted candidates will be contacted for an interview.

To apply, click the button below.

APOPO is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, military/veteran status, or citizenship status.

Learn more about APOPO at www.apopo.org